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Consent notice for your personal data

Before using the OKEANOS platform and providing your personal data, you acknowledge that you have read the text above ('personal data consent agreement terms'), understood, and agree to the terms outlined below.

Please read this personal data consent agreement carefully:

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OKEANOS WEB PORTAL CONDITIONS AND TERMS 2023/10 (Version: 1.0)

Consent, Privacy Policy, and Terms of Use

This document outlines the terms and conditions governing the collection, processing, and protection of your personal data by OKEANOS, in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. By using our services and providing your personal data, you consent to the practices described in this document.

1. Data Collection

We collect and process the following types of personal data when you use our services, that must be provided by you after you agree to this exact document:

Name
Email address
Address
Gender and civil status
Nationality
Photo of yourself (for your profile picture or avatar)
Your interests
Research & academic history
Contact information
Contractual information as an employee of OKEANOS
Other information voluntarily provided on your public profile

NOTE: Please note that all the public fields will be marked with a keyword such as “public” or graphically highlighted, so that you understand that that information will be public to all on your public profile. Therefore, if you don’t understand what information will be public or private, we recommend you to contact us at okeanos.secretariado@uac.pt for more information, before you proceed.

2. Purpose of Data Processing

We process your personal data for the following purposes:

Creating and maintaining your personal profile
Providing you with access to our services
Ensuring a personalized user experience

3. Data Security

We are committed to safeguarding your personal data and implement appropriate technical and organizational measures to protect it against unauthorized access, loss, or alteration.

4. Data Sharing

Your personal data may be shared with third parties only when necessary for the provision of our services or when required by law.

5. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws and regulations.

6. Your Rights

You have the following rights regarding your personal data:

Access: You can request access to your personal data.
Rectification: You can request corrections to inaccurate or incomplete data.
Deletion: You can request the deletion of your personal data.
Restriction: You can request restrictions on the processing of your data.
Withdrawal of Consent: You can withdraw your consent at any time.

7. Consent Withdrawal

You have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. To withdraw consent or exercise your rights, please contact us.

8. Data Protection Officer (DPO)

We have appointed a Data Protection Officer (DPO) who can be reached at okeanos.secretariado@uac.pt or via the contact information (below at the end of the document), for any data protection question or concerns.

9. International Data Transfers

If your data is transferred outside of the European Economic Area (EEA), we have put appropriate safeguards in place to protect your data, such as Standard Contractual Clauses.

10. Contact Information

If you have any questions or concerns about this agreement or our data processing practices, please contact us at okeanos.secretariado@uac.pt.

By using our services, you acknowledge that you have read and understood this agreement, consent to the processing of your personal data as described herein, and agree to abide by our terms of use.

I Agree

By clicking ("I Agree") or continuing using the platform, you expressly consent to what is described in this agreement. You also affirm that you are of legal age to provide consent.

I Agree

You have agreed to the terms above.

BASIC GUIDELINES

To ensure consistency for all users, please use english language while filling the form below.

Uploaded pictures must be less than 1 MB in size, and their type must either be .jpeg or .png

Uploaded curriculum vitae (CV) must be less than 1 MB in size and of type PDF (.pdf)

Your account

Authentication system and other services

Email used for login and also as public contact

REQUIRED

Password

Password used to login

Personal Email

Alternative email

First year as Okeanos Member

Year of enter (first year of labour) as Okeanos member (yyyy)

Profile information

Public profile information

Profile picture

Used as public profile picture. (Prefered 1:1 ratio; JPEG, JPG or PNG with 1MB max.)

Given name REQUIRED

Family name REQUIRED

Resulted full name:

Also known as...

Please add some aliases or citation names

Autobiography

A text in 1st person, in english, about you (1500 max. chars)

Birth Date

Pick a birth date

Gender

Choose a gender

Nationality

Choose a nationality

Social profiles

Ciência ID

ID of CienciaID (https://www.ciencia-id.pt/)

ORCID

ID of ORCID (https://orcid.org/)

Add fields

Okeanos professional assignment

First year as Okeanos Member

Year of enter (first year of labour) as Okeanos member (yyyy)

Last year as Okeanos Member IF APPLIED

If applied: Optional field that may depend on previous fields or in some cases can be left empty.

Date of exit as Okeanos member (yyyy)

OKEANOS member type

Current position as Okeanos member

Student type IF APPLIED

If applied: Optional field that may depend on previous fields or in some cases can be left empty.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Okeanos type of student

Governing bodies IF APPLIED

If applied: Optional field that may depend on previous fields or in some cases can be left empty.

MULTIPLE

Multiple: More than one entry allowed as input.

Type of governing bodies in Okeanos

Staff IF APPLIED

If applied: Optional field that may depend on previous fields or in some cases can be left empty.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more staff members

Areas MULTIPLE

Multiple: More than one entry allowed as input.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more other areas

Your research

Research area MULTIPLE

Multiple: More than one entry allowed as input.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more research areas

Organisms MULTIPLE

Multiple: More than one entry allowed as input.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more organisms

Ecosystems MULTIPLE

Multiple: More than one entry allowed as input.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more ecosystems

Research techs MULTIPLE

Multiple: More than one entry allowed as input.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more research techs

Equipments MULTIPLE

Multiple: More than one entry allowed as input.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more equipments

Labs MULTIPLE

Multiple: More than one entry allowed as input.

CAN CREATE

CAN CREATE: Creating a custom entry is allowed. To do so, start by typing what your want in the input box and press ENTER to add that entry.

Pick one or more labs

Your CV (.pdf)

If you want to show a public CV in your profile, upload a PDF file with less than 1MB

Private information

Hidden information that only authorized personnel can access it, usually used for statistics and institutional registration

Observations

Notes and observations

Emergency Phone Number

Alternative phone number, in case something happens. Can be a number from other person.

Current Residential Address

Current residential address

Please review all fields before saving

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NEW MEMBERSIGN UP FORM

OKEANOS WEB PORTAL CONDITIONS AND TERMS 2023/10 (Version: 1.0)

1. Data Collection

2. Purpose of Data Processing

3. Data Security

4. Data Sharing

5. Data Retention

6. Your Rights

7. Consent Withdrawal

8. Data Protection Officer (DPO)

9. International Data Transfers

10. Contact Information

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