OKEANOS WEB PORTAL CONDITIONS AND TERMS 2023/10 (Version: 1.0)

Consent, Privacy Policy, and Terms of Use

This document outlines the terms and conditions governing the collection, processing, and protection of your personal data by OKEANOS, in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. By using our services and providing your personal data, you consent to the practices described in this document.

1. Data Collection

We collect and process the following types of personal data when you use our services, that must be provided by you after you agree to this exact document:

• Name
• Email address
• Address
• Gender and civil status
• Nationality
• Photo of yourself (for your profile picture or avatar)
• Your interests
• Research & academic history
• Contact information
• Contractual information as an employee of OKEANOS
• Other information voluntarily provided on your public profile

NOTE: Please note that all the public fields will be marked with a keyword such as “public” or graphically highlighted, so that you understand that that information will be public to all on your public profile. Therefore, if you don’t understand what information will be public or private, we recommend you to contact us at okeanos.secretariado@uac.pt for more information, before you proceed.

2. Purpose of Data Processing

We process your personal data for the following purposes:

• Creating and maintaining your personal profile
• Providing you with access to our services
• Ensuring a personalized user experience

3. Data Security

We are committed to safeguarding your personal data and implement appropriate technical and organizational measures to protect it against unauthorized access, loss, or alteration.

4. Data Sharing

Your personal data may be shared with third parties only when necessary for the provision of our services or when required by law.

5. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws and regulations.

6. Your Rights

You have the following rights regarding your personal data:

• Access: You can request access to your personal data.
• Rectification: You can request corrections to inaccurate or incomplete data.
• Deletion: You can request the deletion of your personal data.
• Restriction: You can request restrictions on the processing of your data.
• Withdrawal of Consent: You can withdraw your consent at any time.

7. Consent Withdrawal

You have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. To withdraw consent or exercise your rights, please contact us.

8. Data Protection Officer (DPO)

We have appointed a Data Protection Officer (DPO) who can be reached at okeanos.secretariado@uac.pt or via the contact information (below at the end of the document), for any data protection question or concerns.

9. International Data Transfers

If your data is transferred outside of the European Economic Area (EEA), we have put appropriate safeguards in place to protect your data, such as Standard Contractual Clauses.

10. Contact Information

If you have any questions or concerns about this agreement or our data processing practices, please contact us at okeanos.secretariado@uac.pt.

By using our services, you acknowledge that you have read and understood this agreement, consent to the processing of your personal data as described herein, and agree to abide by our terms of use.